Why You Need Medical Inventory and Medical Inventory Software

An inventory is a list of all assets and items that are owned by an organization or institution. It gives an insight of the technology and gives the state of each equipment owned. Medical inventory software on the other hand is a platform that can be used by persons working in the medical field to find solutions to any form of invoicing issues they manage be grappling with. An example of medical inventory software is Stitch Labs. The software’s replace paper work and make management easier.

Components of a Medical Equipment Inventory

A medical equipment inventory must have an inventory identification number. This is assigned according to various numbering systems which include: sequential numbering like 1, 2, 3, coded numbering like 06-xxx-01 or use of barcode stickers. The other relevant data contained in a medical equipment inventory include: the equipment identification number, purchase supplier, maintenance service provider, the date an inventory is updated, the type of equipment, manufacturer, model, serial number, physical location within the institution, manufacturer, model, serial number, physical location of an equipment within the facility, the condition of the equipment and the operation and service requirements.

The other useful information that a medical inventory should contain include the power requirements of an equipment, history of recalls and reported hazards, the operation and service history, the estimated lifetime of an equipment, the year of manufacture, the date a warranty expires, department ownership details, stock and reorder quantities among others.

Why It Is Important to Maintain a Medical Inventory

It can be used to determine budgets for the coming years as one is able to tell the state of equipment’s currently and those that need to be replaced. An inventory is essential to prevent loss of items and to track how equipment’s are used, therefore one can plan and equip a workshop. An inventory helps to determine the organizational framework of the institution, hence doctors, technicians and other workers with specific skills necessary to operate the equipment’s in the institution. The inventory can be used to identify equipment breakdown, malfunctioning of the tools or misuse by the employees. This therefore helps to determine where when personnel training is necessary.

An inventory is necessary to manage service contracts, as in most cases personnel is employed to repair broken down equipment’s. Inventories should provide a history of service provided and the parts that are replaced. Inventories provide a basis for effective medical equipment management programs. They are also useful in identifying spare parts and other consumables that keep the hospital equipment’s up and running. In addition, facilities can determine their needs to provide quality services. Trends in inventories can be used to assess the lifetime of equipment’s and one can tell when to replace it or to dispose it, hence the cost efficacy of keeping such an equipment in service.

Disposition of one equipment means a need to purchase another or to look for a donation and acquire another. The purchase and donation plans can therefore be drawn for subsequent years in the case where a tracking inventory is available. Because an inventory shows the number of equipment’s that are not working, a facility is able to plan for disasters and emergencies management for instance knowing the number of patients that can be admitted at a given time.